Transparency statement on the processing of personal data for contractual relations

Information on the use of our online offer can be found in our Privacy policy

Contact details of the responsible person

Equitania Software GmbH
Weiherstraße 13
75173  Pforzheim

Phone.: 07231 166040

Contact details of the data protection officer
Laura Zerwas

Purpose and legal basis for the processing of personal data

We process inventory data (e.g. names and addresses, e-mail addresses), contract data (e.g., services used, names of contact persons, payment information) for the purpose of fulfilling our contractual obligations and services or to carry out pre-contractual measures (e.g., offers) in accordance with Art. 6 Par. 1 lit. b. DSGVO.

Receiver of personal data

Your personal data will be processed exclusively within our company and our company group (cmc group). The data will only be passed on to a company of the cmc group if this is necessary for the fulfilment of our contract.

Any other transfer of data to third parties will only take place within the framework of the legal requirements. We only pass on our customers' data to third parties if this is necessary for contractual purposes, e.g. on the basis of Art. 6 Para. 1 lit. b) DSGVO.

If we use subcontractors (e.g. shipping service providers) to provide our services, we take appropriate legal precautions as well as appropriate technical and organizational measures to ensure the protection of personal data in accordance with the relevant statutory provisions.

Your data will not be transferred to a third country or international organization.

Right of access, rectification, restriction, deletion, transferability and complaint
You have the right to receive information free of charge about the personal data we have stored about you. You also have the right to have incorrect data corrected, to restrict the processing and to delete your personal data, if applicable, to exercise your rights to data transferability and, in case of suspected unlawful processing, to lodge a complaint with the competent supervisory authority.

Deletion of data

The data stored with us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with any legal storage obligations. If the data are not deleted because they are required for other and legally permissible purposes, their processing is restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax law reasons.

According to legal requirements, the storage is for 6 years in accordance with § 257 para. 1 HGB (commercial books, inventories, opening balance sheets, annual financial statements, commercial letters, accounting vouchers, etc.) and for 10 years in accordance with § 147 para. 1 AO (books, records, management reports, accounting vouchers, commercial and business letters, documents relevant for taxation, etc.). Due to special regulations in the automotive industry, we have extended the retention period to 15 years.

Right of objection
You can object to the future processing of your personal data in accordance with the legal requirements at any time.